Copeco Honors Employees at Annual Breakfast

The following employees were honored at the Copeco annual awards meeting on Wednesday, January 19, 2011.

 Support Employee of the Fourth Quarter:  John Sedlak

 Support Employee of the Year: Robin O’Connor

 Service Manager Mark Pamer recognized service employees of the month.  

October: Larry Keffer

November: Garry Sawkins

December: Cheryll Stankiewicz

 The service manager appreciation award went to Toledo service technician Mark Rader.

 Service Employee of the Quarter: Keith Kinty

 Service Employee of the Year: Cheryll Stankiewicz.

 Fourth Quarter Quota Achievers Randy Hudson with 111% of quota and Tammy McLaughlin with 155%.

 Sales Executive of the Fourth Quarter: Greg Foxx achieved 223% of his quota

 Sales Executive of the Year: Greg Foxx for achieving 126% of his quota

Convert a Hard Copy into an Editable File with OCR

You may already be familiar with document scanning (also known as document imaging), which is a great tool when you need an electronic version of a hard copy Word document or other form for recordkeeping, emailing or posting on the Web. But, what happens when you want to edit this document? Since you can’t update text in a digital image, which is what a scanner creates, you probably start retyping, right?

Thankfully, there’s an easier way. OCR (optical character recognition) software can convert handwritten or printed text into a variety of compact, editable electronic files, including Microsoft Word and Excel, HTML, plain text and searchable PDF. A form of “artificial intelligence,” an OCR program is designed to recognize patterns among the pixels of a digitized document and translate them into characters, words and paragraphs.

Because OCR eliminates the need for recreating documents, it can:

  • Help boost office productivity.
  • Preserve data contained in older paper documents or printed from electronic files that are now corrupted.
  • Make text editable, searchable and generally more accessible.

Of course, OCR software is not perfect. It can lose some formatting, and its accuracy depends largely on the quality of the original document (the higher DPI the better). For a better reading, you may first need to clean up the document using imaging tools capable of removing background impressions and even straightening crooked text that resulted from a copier misfeed.

Learn more about Sharpdesk® 3.2 software with OCR and other document scanning options from Sharp. Or, contact us at Copeco. We can help you determine if OCR software would be a valuable tool for your business.

How to Make a Booklet on a Sharp Copier

As Copeco’s customer service trainer, I have a long list of copier and printer FAQs. One question I often get is how to turn letter-size documents into a booklet or pamphlet. If you’ve got a digital Sharp copier, the answer is easy. It only takes a couple clicks on the touch screen, and the copier takes care of the rest.

Schools, churches and similar organizations frequently use this option because booklet publications made in house can help save on outsourcing of small print projects. Many MFPs (multifunction printers), including several Sharp models, will even fold and staple the brochures.

Here’s a step-by-step guide to using a Sharp MFP to create a booklet:

  1. Organize your letter-size documents in the order you want them to appear as booklet pages.
  2. On your Sharp’s touch screen, select “special modes” and then “pamphlet copy.”
  3. Load the documents into the document feeder and press start.
  4. While you wait, the Sharp copier/printer will scan each document into its memory; reduce and rotate the document images so that two will fit onto each sheet of paper in the correct order; and place the images on both sides of the paper.
  5. The copier will fold, staple and place the pamphlets into the finisher for you to pick up.

When it’s time to print additional brochures, either use the original letter-size documents or make double-sided copies of the booklet. I hope your office gets plenty of use out of this booklet-making guide.