Sharp Data Security Kit–What Can It Do For You?

In last week’s post we discussed ways of keeping your copier data protected and one of the options we discussed was adding on an additional Sharp Security Package to your new or current equipment.  While Copeco and Sharp provide excellent standard options for data security some customers may require a higher level of data protection and for those clients we recommend the Sharp Data Security Kit (DSK) add on.

Sharp’s optional Data Security Kit (DSK) helps protect and control major Multifunction Peripherals (MFP) systems and subsystems including print, copy, scan, fax jobs, network settings, operating system, memory components, local user interface, engine and job controllers. The DSK uses the 128/256 bit Advanced Encryption Standard (AES) algorithm on all data before it is written to RAM or Flash memory and the hard disk. The DSK also provides overwriting routines for deleted data, to ensure all information is virtually irretrievable by unauthorized users.

Sharp was the first to address security in digital imaging and received the first Common Criteria Validation for an MFP in 2001 from the National Information Assurance Partnership, a joint program of the National Security Agency (NSA) and the National Institute of Standards and Technology.  Sharp remains the highest rated company for validated MFP products, and is regarded as one of the industry’s greatest security innovators. As a Certified Sharp Dealer, Copeco shares Sharp’s commitment to providing the highest quality service and protecting your company’s sensitive data whether you are small business in Ohio or a government agency across the country.  Below are just a few of the benefits and features that Sharp’s Data Security Kit offers.

Benefits:

  • Sensitive data does not remain on the print/copy device
  • Helps companies conform to Data Privacy legislation
  • Helps reduce your exposure to liability due to data leak

Features:

  • Encrypts data prior to being stored in Memory
  • Encrypts all data stored in the HD file cabinet
  • All memory cleared after copy, scan and print use
  • Runs automatically without user initiation

If you would like to download the complete Sharp Security Kit Brochure, Sharp’s presentation on MFP Security Presentation, or Copeco’s Security Policy, please go to http://www.copeco.com/security-feature.php .

As always, Copeco is dedicated to providing the highest quality product and service to our customers so if you have any questions or concerns about your data security or adding on the optional Sharp Data Security Kit please contact your sales representative.

Is Your Copier Data Safe?

As you may know, early this year the CBS Evening News featured a story about security and the ease of extracting data from Multifunction Printers (MFPs). The investigation centered on digital copiers containing a hard drive, much like the one on your personal computer that store images of every document copied, scanned, or emailed from individual machines. CBS went to a warehouse/liquidator and, with forensic software downloaded from the internet; they were able to obtain sensitive documents from each machine including records from police departments and insurance companies.

Now that we have your attention let’s talk about what you need to know to protect your data and how Copeco is your partner in achieving that goal.

Here are a few questions to ask your representative about data security:

  • Does my copier have a hard drive and if so, does it have a built in utility to erase data?
  • What options are available that will allow me to protect, encrypt or erase my data?
  • What policies and procedures do you, the vendor, have in place to make sure that my data remains safe or is erased properly?

As your partner in security, Copeco has created the following policy to address the questions above.

  • Many of the newer copiers have built in hard drives however, there are some that do not—if you are unsure please contact Copeco and we will let you know
  • Most new Sharp copiers have a built in utility to erase or reformat your drive. Additionally, some of our Sharp products are equipped with a kit that will encrypt all data and erase the hard drive after every job.
  • Copeco offers a variety of services to erase your data depending upon your service contract and equipment.  Please review our security policy to determine which service is right for you.

Your data security is essential and it is our job to make sure that you are protected.  Customer service is our top priority and we are here to make sure all your needs are addressed.  If you have any questions about your current copier data security please feel to put them in the comment section and we will be sure to answer them as quickly as possible.