This is one of the questions that begins nearly every conversation I have with a new client. How do I choose the right copier for my organization’s needs? It doesn’t matter if you own a small business, manage a department in a mid- to large-sized company, or run a church or school office. You still need a copier, printer or all-in-one machine that will do everything you need it to do at a price you can afford.
The first place I always start is by asking, “What needs do you have that aren’t currently being fulfilled by your printers and copiers?” So, you should start there, too.
- Create a list of must-haves, as well as printer options you’d like to have.
In most cases, you’re probably ready for functionality you didn’t have before, like scanning, stapling or three-hole punching. But maybe you aren’t sure of all the amazing things today’s advanced printing technology can do. Be sure to ask! Some options that were add-ons several years ago now come standard, which is always an added bonus.
The next thing to consider when you’re picking out a new printer is black-and-white copies vs. color copies.
- Determine how often you’d like to make color copies.
This whole issue has changed dramatically over the past decade. Just a few short years ago, 90% of what I sold was B&W printers. Today, it’s just the opposite. Color printing has become more and more affordable. I can find a table-top or multi-function printer with color that will fit just about anyone’s budget. If you’ve been outsourcing your color printing, this may be the perfect opportunity to bring it in house.
And speaking of budget, what’s yours? That is the next issue you need to consider when trying to pick the best printer for your organization.
- Define your budget parameters.
Most people typically have a budget in mind for leasing or owning a printer, as well as expenditures on parts, supplies and service.
Finally, you’ve got to think about printer speed. This is THE defining aspect of copiers and printers today.
- Figure out how often you will use your copier and how many copies/prints you want make at one time.
Sharp has 15 different models currently, running the gamut between 20 pages per minute and 110 pages per minute (i.e., production print equipment capable of 70,000 to 200,000 copies per month). Color is slightly slower.
Basically, if you run a lot of copies every day, you don’t want a slow printer. People who are used to 90 pages per minute will not want to go down to 60 pages per minute. It’s a balance between the cost of the printer and the value of your time and productivity.
Of course, you don’t want to forget about service. It’s critical to getting the most out of your printer.
- Assess the kind of printer service and maintenance you want.
In this area, you always get what you pay for. Make sure you choose a copier and printer company that has well-trained techs and top-notch service standards.
Other options you can consider include managed print services, which will ensure maximum efficiency on all levels across your entire fleet of printers.
So, if you’re part of a business, church or school in Northeast or Northwest Ohio – including Canton, Akron, Toledo and surrounding areas – and looking for a new copier or all-in-one printer, give me a call. I’ll be happy to walk through this entire process with you. Together, I’m sure we can find the exact right printer for you.