How to Print Envelopes Using a Sharp Printer Copier

How to set up a bypass tray for envelopes on a Sharp copierI like how an address looks when it’s printed directly onto an envelope. To me, it’s more professional than labels. Unlike the “old days,” when typing an address was commonly done with a typewriter, most of today’s printers make envelope printing easy.

You may be one of the many people who like to print envelopes using a desktop laser or inkjet printer, and that does work well for the occasional printed envelope. But if you print envelopes frequently – say, more than 5 per week – this may not be the most cost-efficient method. Plus, if something goes wrong while you’re printing, you run the risk of wasting paper and money, especially if you’ve got high-quality paper loaded in one of the two standard trays. If one tray runs out, the desktop model will automatically pull from the other tray, no matter what’s in there.

With a Sharp multifunction printer, I recommend setting up a bypass tray just for envelopes. It doesn’t take long to do, and then printing envelopes is very easy afterwards. Here’s an easy-to-follow guide for envelope bypass tray set-up:

  1. Load a stack of #10 envelopes face down in a bypass tray.
  2. On the control panel, you’ll see hard keys and the touchscreen. Choose “system settings” (hard key). The remaining steps are handled through the touchscreen.
  3. On the screen, select “paper tray settings.”
  4. On the next screen, choose “tray settings.”
  5. You should see an arrow on the screen now. Toggle down until you get to the correct bypass tray and press the key that says “change.”
  6. On the last screen, you’ll see “type.” Select “envelope,” and then for size, choose “comm-10.” Press OK.
  7. Then, press “CA” (clear all). This will return you to the home screen, but it won’t clear the new settings you just entered for the envelope bypass tray.
  8. Now that the bypass tray is prepped for envelopes, you can be confident your Sharp copier will not print from this tray unless someone specifies it.

If your Sharp printer is set as your default printer, you can just create an envelope in Word, click “print” and the system automatically will pull the envelope from the bypass tray. If the Sharp printer is not your default, you’ll need to choose “print” from Word’s file menu and choose the correct printer. Tip: make sure you click “close” at this point, or the system will send stuff to the printer before you’re ready. Happy envelope printing!

Interested in learning how to make a booklet on a Sharp printer? Read my earlier how-to post.