Reduce Printer & Copier Costs with App for Print Management, Part 4: Security

Characteristics of non-invasive printing manager softwareIf you understand the benefit of good print management software (monitor copier and printer usage for cost-reduction purposes) and reviewed the apps that are compatible with your network (majority require a Windows-based server or PC), then hopefully you’ve had it installed and are happy with how it’s operating.

In an age of spyware and concerns about security breaches and stolen data, it’s important that you feel comfortable with how your print management app collects information. I’m sure you would agree – your software and its DCA (data collection agent) should not be intrusive. If you didn’t check on these issues prior to installation, it’s not too late to verify that your printer manager software:

  1. Only does a simple SNMP query on the network.
  2. Only communicates with printing devices.
  3. Only pulls information that is published in the public area of your devices.
  4. Gives you complete control over DCA behavior. You should be able to limit scan interval, IP range and overall operation.
  5. Will cache out 30 days worth of scan files on your server.
  6. Allow you to see the raw data file that’s transmitted to any third-party Web server for analysis.
  7. Should be compliant with HIPAA, Sarbanes Oxley, FISMA and GLBA.

Have peace of mind about your printing management system and the data it’s collecting. Take the time to research the app you’re using to ensure that it complies with these seven non-intrusive characteristics.

To learn more about non-intrusive print management software that’s available for businesses in Canton, North Canton, Akron, Youngstown and beyond, contact us.