Why Paper Quality Matters with Your Copiers and Printers

Get quality copy paper at Copeco in Northeast OhioI have a copier service customer who used to buy paper by the truckload because it was the cheaper way to go. One day, he called me out for copier repairs. I carefully checked the machine, made some tweaks and adjusted the registration, confident that would take care of the problem. Just a few days later, he called me because the machine had stopped working again. When I took another look, I found the registration I had just adjusted was off once more.

Then, I grabbed a stack of his paper, that “truckload stuff,” and measured it. Guess what? It was cut 1/16-in. too short and was flopping around in the paper drawer. And that’s all it takes to throw off a copier or a printer.

Bottom line: quality paper will save you money in the long run. Why?

  1. Quality copy paper has a uniform cut and size. As my paper-by-the-truckload example illustrates, cheap paper can stop your copiers and printers from functioning. Not only will you have paper jams galore, you’re also likely to have lots of service calls.
  2. Quality paper keeps your machine cleaner longer. Cheap paper gives off a lot of dust that builds up inside a copier or multi-function printer. This, too, will result in paper jams and machine breakdowns.
  3. Quality paper keeps its shape. Cheap paper tends to have a higher moisture content that curls the paper. And, you guessed it – this leads to paper jams and other problems.

Many customers ask me, “Do I need to use a special type of paper for color copies?” My response to this questions is always yes.

If you do a lot of color copying, it’s important to use quality paper designed specifically for color copies. That’s because black & white copies and color copies are made in two completely different ways.

When you’re making a black & white copy, you’re fusing black toner into the paper. That toner is pressed into the paper and permanently adhered to it. With color, you’re blending four different colors of toner ON TOP of the paper. You don’t want the toner to be absorbed; that will result in faded-out looking copies. Quality color copy paper has a harder service and prevents toner from sinking in.

Also, stay away from ink jet or coated stock in a copier or laser printer. Ink jets spray ink onto paper without using heat. Copiers, laser printers and multi-function printers, on the other hand, use heat, which will melt the coated stock inside your machine and cause a mess.

Finally, recognize that companies selling paper that’s “99% jam free” are making a false promise. But, you do get what you pay for. When customers in our Northeast Ohio copier and printer service area ask me what’s the best paper for a copier or printer, I recommend:

  • 20# weight and 85-90 brightness for black & white copies.
  • 24-28# weight with 90 or higher brightness for color copies.

If you stick to quality paper that meets the above criteria, you’ll have fewer paper jams and probably won’t need to see your copier service technician as often.

Copeco, headquartered in North Canton, Ohio, offers a wide selection of black & white and color copy paper for all your printing needs. Contact us for a quote.